Free Flooring Contractor Invoice Template
Bill residential and commercial flooring clients with a transparent, itemized invoice. Clearly separate carpet demolition, subfloor leveling, hardwood/LVP material square footage, precision installation labor, and transition trims — and download a professional PDF for free.
What to Include on a Flooring Invoice
Clear invoicing reassures homeowners and general contractors that materials and labor are priced fairly and accurately:
Display your general contractor license number, business address, and client job site rooms (e.g. Foyer, Main Living, Dining).
List old carpet, tack strip, or broken tile demolition, bagging, and landfill disposal recycling fees.
Itemize surface leveling compounds, joist screw-downs, acoustic padding, and moisture barrier vapor barriers.
List hardwood/LVP square footage including standard 10% cutting waste allowance and manufacturer warranty spec.
Bill shoe molding, quarter round, stair nosings, and transition T-moldings by linear foot.
State your written installation labor warranty (typically 1–2 years) and accepted payment methods.
Flooring Contractor Pricing Models
Choose the billing structure that fits your project scope:
Per Square Foot
Standard industry pricing. Hardwood installation labor ranges from $2.75–$4.50/sq ft, while LVP ranges from $1.75–$3.00/sq ft.
Labor-Only Install
Common when homeowners purchase materials directly from big-box retailers. The contractor bills strictly for prep, install, and trims.
Turnkey Supply & Fit
The contractor sources wholesale flooring material, transports it, acclimates the wood, and installs the turnkey floor.
Flooring Contractor Invoice Example
Here is a realistic worked invoice from SolidStep Flooring for carpet demolition, subfloor prep, European white oak engineered hardwood, installation labor, and shoe molding:
SolidStep Flooring
3200 South Blvd, Suite 105, Charlotte, NC 28209
billing@solidstepflooring.example · NC License #82914
Invoice #: SSF-2026-164
Payment Terms: Net 14 (Substantial Completion)
David & Sarah Jenkins
1840 Queens Rd W, Charlotte, NC 28207
Scope: 1,250 sq ft Hardwood Renovation
Job Site: Main Level Living, Dining & Foyer
Work Order: SSF-2026-164
| Scope & Material Description | Qty | Rate | Amount |
|---|---|---|---|
| Existing Carpet, Padding & Tack Strip Demolition & Disposal: Complete removal, bagging, vacuum cleanup, and haul-away recycling fees (1,250 sq ft @ $0.65/sq ft) | 1,250 sq ft | $0.65 | $812.50 |
| Subfloor Surface Leveling & Moisture Barrier Membrane: Self-leveling underlayment compound, screw-down loose plywood joints, and acoustic moisture membrane | 1,250 sq ft | $1.15 | $1,437.50 |
| Engineered European White Oak Flooring (7.5" Wide Plank, Wire Brushed): Premium select grade hardwood planks including 10% cutting waste allowance (1,375 sq ft @ $6.40/sq ft) | 1,375 sq ft | $6.40 | $8,800.00 |
| Hardwood Precision Nail & Glue-Assist Installation Labor: Professional staggered joint pattern, expansion gaps, and custom door casing undercut trims (1,250 sq ft @ $3.20/sq ft) | 1,250 sq ft | $3.20 | $4,000.00 |
| Baseboards, Shoe Moldings & Custom T-Molding Thresholds: Primed shoe molding, custom stained wood stair nosings, and brass transition strips (190 linear ft @ $4.75/ft) | 190 lin ft | $4.75 | $902.50 |
Payment terms: Balance due upon substantial completion of installation.
Warranty: 2-year craftsmanship installation warranty plus manufacturer wear warranty.
Related Trade Tools & Invoicing Guides
Flooring Contractor Invoicing FAQs
What should a flooring contractor invoice include?
A complete flooring contractor invoice should list your contractor business license number, job site address, demolition and disposal fees (carpet/tile removal), subfloor preparation (leveling and moisture barriers), square footage of flooring materials with a standard 10% cutting waste allowance, installation labor rates per square foot, baseboard and transition moldings, applicable sales tax on materials, and craftsmanship warranty terms.
How do flooring contractors calculate material waste?
Flooring installers standardly calculate a 10% to 15% waste overage factor when ordering hardwood, luxury vinyl plank, or tile. This accounts for pattern matching, wall angle cuts, board defects, and expansion perimeter cuts. Clearly itemizing the total purchased footage (e.g., 1,375 sq ft for a 1,250 sq ft room) avoids client confusion.
Should subfloor preparation be billed as a separate line item?
Yes. Subfloor leveling, patching dips, securing squeaky joists, and installing self-leveling underlayment or acoustic vapor barriers are vital structural steps that prevent floor failure. Separating subfloor prep from finish installation labor ensures clients appreciate the preparatory craftsmanship.
How are change orders handled on a flooring invoice?
If hidden water damage, rotted subfloor plywood, or uneven concrete slabs are discovered after carpet removal, document these immediately with a signed change order and add them as distinct line items on the final invoice with clear descriptions and photo documentation.
What payment schedule works best for residential flooring projects?
Contractors typically require a 50% material deposit upon contract signing to order hardwood or tile, with the remaining 50% labor balance due immediately upon completion of installation and final client walk-through.
Ready to Send a Solid Flooring Invoice?
Customize SolidStep Flooring's preset with your square-foot rates, hardwood varieties, and trim molding options. Instant vector PDF export.