Free Cleaning Estimate Template
Create an itemized cleaning estimate for residential or commercial work. Add labor, supplies, and extra services, then download your PDF.
Readable Cleaning Estimate Example
The sample below illustrates an itemized estimate for a one-time residential deep clean totaling $260. All prices and company details shown are fictional examples for proposal formatting.
Sparkle Home Cleaning LLC
742 Evergreen Terrace · Austin, TX 78704
+1 (555) 321-7890 · bids@sparklehomecleaning.example
Estimate Reference
EST-CLN-2026-015
Issue Date: Oct 30, 2026
Valid Until: Nov 29, 2026
Client Information
Jordan Miller
jordan.miller@example.com
+1 (555) 456-7890
Job Address & Project
One-Time Residential Deep Cleaning
1204 Maplewood Dr
Austin, TX 78722
Detailed one-time residential deep cleaning of 3-bedroom, 2-bath residence. Includes kitchen, living areas, bathrooms, bedrooms, interior oven detail, and interior window glass cleaning.
Exterior window washing, laundry or ironing services, hazardous material remediation, carpet steam extraction, heavy lifting over 50 lbs.
| Description | Qty / Hours | Unit Price | Amount |
|---|---|---|---|
Cleaning Labor 2 cleaners working 3 hours each = 6 person-hours @ $30/hr | 6 | $30.00 | $180.00 |
Supplies Allocation Eco-friendly cleaning supplies and equipment allocation | 1 | $20.00 | $20.00 |
Interior oven cleaning Interior oven degreasing and detail scrub | 1 | $35.00 | $35.00 |
Interior window cleaning Interior glass panes and track wiping | 1 | $25.00 | $25.00 |
Estimate Validity & Terms:
Valid for 30 days. All prices shown are fictional sample figures for proposal formatting.
What to Include in a Cleaning Estimate
Essential details to protect your business and prevent scope creep
1. Property & Service Address
Always specify the exact physical property location being cleaned. For landlords, realtors, or property managers, distinguishing the service site from the billing contact address prevents accounting confusion.
2. Person-Hours & Crew Size
Clearly state total person-hours (e.g. 2 cleaners working 3 hours = 6 person-hours) and the billable hourly rate. This helps clients understand crew logistics and total time on site.
3. Supplies & Specialty Equipment
Itemize consumable supplies or specialized equipment allocations (such as commercial HEPA vacuums, eco-friendly botanicals, or floor scrubbers) as separate line items.
4. Itemized Add-On Services
Separate standard cleaning from intensive tasks like interior oven degreasing, refrigerator sanitization, interior window glass, or deep tile grout scrubbing so clients see exact item value.
5. Explicit Scope & Exclusions
Clearly define what is included in the service and list explicit exclusions (such as exterior windows, heavy furniture moving, biohazard remediation, or laundry) to prevent unpaid extra work.
6. Estimate Validity & Deposit Terms
Set a clear expiration date (typically 30 calendar days) and state any upfront deposit requirement needed to lock in your team's calendar schedule.
Standard, Deep, and Move-Out Cleaning Scopes
How to define cleaning depth clearly on your proposal
Standard Maintenance Cleaning
Routine surface care for maintained residences or office spaces.
- Dusting open surfaces, shelves, and picture frames
- Vacuuming carpets, rugs, and high-traffic pathways
- Mopping hard floors and tile surfaces
- Sanitizing kitchen countertops and exterior appliances
- Cleaning and disinfecting sinks, toilets, and mirrors
- Emptying trash receptacles and replacing liners
Deep Cleaning Detail
Intensive top-to-bottom scrub for initial cleans or quarterly maintenance.
- Hand-wiping baseboards, doors, and door frames
- Deep degreasing of kitchen range hood and backsplash
- Interior oven and microwave detail cleaning
- Interior window glass, sills, and track scrubbing
- Descaling bathroom tile grout, glass shower doors, and tub fixtures
- Vacuuming upholstered furniture and under reachable cushions
Move-In / Move-Out Turnover
Comprehensive vacant home restoration for lease turnover or property sales.
- Wiping inside and outside of all kitchen cabinets and drawers
- Full interior appliance cleaning (refrigerator, freezer, oven)
- Deep cleaning light fixtures, ceiling fans, and switch plates
- Sanitizing inside closets, shelving, and pantry storage
- Detailed floor scrubbing and edge vacuuming throughout empty home
- Final walkthrough checklist for landlord or buyer approval
Frequently Asked Questions
Q1.How do I calculate labor for a cleaning estimate?
Estimate the total person-hours required for the job based on home square footage and condition. For example, a crew of 2 cleaners working 3 hours equals 6 person-hours. Multiply total person-hours by your hourly labor rate to determine base labor charges.
Q2.Should cleaning supplies be listed separately on an estimate?
Yes. Listing a modest line item for eco-friendly products, microfibers, or specialized equipment allocation shows transparency to the client and covers consumable costs.
Q3.What is the difference between a cleaning estimate and an invoice?
An estimate is a preliminary proposal provided before work starts to outline expected costs and scope. An invoice is issued after cleaning completion to request actual payment.
Q4.How long should a cleaning estimate remain valid?
Most residential and commercial cleaning estimates are valid for 30 calendar days. This gives clients time to review while protecting your calendar from outdated rates.
Q5.Are the figures shown in the sample estimate actual market rates?
No. All prices, wages, and totals in our sample estimates are fictional figures used strictly to demonstrate proposal formatting. Final rates should be based on your business overhead and local market.
Related Cleaning & Estimating Tools
Explore related templates and guides to streamline your billing workflow:
Cleaning Invoice Template
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Free Estimate Generator
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Estimate vs. Invoice Guide
Learn when to issue a preliminary proposal versus an official billing invoice.