Free Window Cleaning Invoice Template
Create a professional window cleaning invoice for exterior pure-water pole washing, interior hand squeegee cleaning, screen scrubbing, track detailing, and hard-water stain removal. Start with a realistic glazing cleaning example, customize your pane counts and rates, and download a clean PDF for free — no signup required.
What to Include on a Window Cleaning Invoice
Clear line itemization helps clients understand pane counts and prevents disputes over addon services like screens and deep track cleaning:
Business name, liability insurance notice, contact phone, and billing email alongside the client's corporate or residential property address.
Itemize exterior washing (often using pure-water water-fed poles) separately from interior hand-cleaning to reflect different labor requirements.
List the exact count of window panes (e.g. 32 panes @ $9.00) and screens washed (24 screens @ $4.00) for transparent mathematical verification.
State specialized track vacuuming and sill wipedowns as distinct line items to distinguish standard glass cleaning from deep detailing.
Include chemical mineral stain buffing, paint overspray razor scraping, or construction post-build cleanup fees with descriptive notes.
Specify payment methods (electronic transfer, debit/credit card, corporate check) and prompt terms (Due Upon Receipt or Net 14).
Window Cleaning Invoice Example
Here is a realistic worked example showing how BrightView Window Cleaning invoices Pine Street Design Collective for commercial exterior washing, interior detailing, screen washing, track vacuuming, and hard-water stain removal:
BrightView Window Cleaning
1420 5th Avenue, Suite 800, Seattle, WA 98101
service@brightviewclean.example · (206) 555-0163
Invoice #: BV-2026-442
Payment Terms: Net 14
Pine Street Design Collective
Attn: Rachel Stern, Studio Director
1120 Pine Street, Seattle, WA 98101
Project: Bi-Annual Commercial Glazing Wash
Reference: BV-2026-442
| Window Cleaning Service Description | Qty | Rate | Amount |
|---|---|---|---|
| Exterior Commercial Window Cleaning: Deionized pure-water fed carbon pole wash and squeegee finish across all exterior facade panes (32 panes) | 32 panes | $9.00 | $288.00 |
| Interior Window Cleaning & Mullion Detailing: Hand wash with streak-free solution, rubber blade squeegee, and microfiber edge wipe (32 panes) | 32 panes | $7.50 | $240.00 |
| Window Screen Washing & Frame Detailing: Removal, deep scrubbing with specialized screen washer, drying, and reinstallation (24 screens) | 24 screens | $4.00 | $96.00 |
| Window Track Detailing & Vacuum Extraction: HEPA vacuuming and steam wiping of sliding door tracks and casement frames (8 tracks) | 8 tracks | $12.00 | $96.00 |
| Entrance Atrium Hard-Water Mineral Stain Removal: Acidic compound buffing to restore clarity to mineral-stained entrance glazing | 1 | $110.00 | $110.00 |
Payment terms: Due within 14 days of invoice date.
Safety Compliance: Work executed in compliance with OSHA ladder and fall protection guidelines.
Questions About Window Cleaning Invoicing
How do window cleaners charge for jobs?
Window cleaners primarily charge per pane ($5–$12 for exterior, $4–$9 for interior), per window unit ($15–$30 for both sides), or by square footage on commercial curtain walls. Additional services like screen cleaning ($3–$6/screen), track detailing ($5–$15/track), and mineral stain buffing are billed as separate line items.
What is the difference between counting by window vs by pane?
A single standard double-hung window consists of two separate glass panes. French pane windows may have 6 to 12 individual small glass panes per sash. Counting by individual panes ensures you are accurately compensated for the extra blade and edge detailing required for divided-lite windows.
How should multi-story or difficult access surcharges be billed?
Second- and third-story windows requiring ladder work, fall arrest harnesses, or high-reach water-fed carbon fiber poles typically carry a 20% to 40% height surcharge or a flat second-story setup fee listed clearly on the invoice.
Can commercial window cleaning be billed on recurring cycles?
Yes. Commercial retail storefronts and office buildings often contract for bi-weekly, monthly, or quarterly cleanings. Invoices list the recurring commercial service agreement ID with standard Net 30 payment terms.
Should hard-water stain removal be included in standard cleaning?
No. Standard cleaning removes dirt, pollen, and fingerprints using soap or deionized pure water. Hard water stain removal requires specialized acidic compounds, rotary buffing pads, and mineral dissolving chemicals, and should always be billed as a premium restoration line item.
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