Free Videographer Invoice Template
Bill corporate clients, brands, agencies, and wedding couples with a professional, itemized production invoice. Itemize shoot days, director of photography labor, editing hours, color grading, and drone cinematography — and export vector PDFs instantly for free.
What to Include on a Videography Invoice
Clear invoicing protects your creative rights and prevents scope creep between filming and editing:
Detail filming hours on-set (full-day 10 hrs or half-day 5 hrs) alongside camera kit packages (cinema rigs, wireless audio, and lighting).
Itemize rough cut assembly, pacing refinement, and final deliverables (e.g., 60s brand hero + 15s social cutdowns).
List color grading (DaVinci Resolve color passes), sound design, dialog cleanup, and Foley audio integration.
Specify third-party commercial music licenses and digital broadcast usage permissions for legal compliance.
Account for licensed FAA Part 107 drone flights, airspace clearance logistics, and 4K aerial B-roll capture.
State that full commercial broadcast rights and high-res master ProRes files transfer strictly upon invoice settlement.
Common Videography Billing Models
Choose the pricing structure best matched to your client engagement:
Day Rate + Post
Standard for commercial shoots: full-day production rate ($1,200–$2,500/day) plus dedicated editing hours ($75–$120/hr).
All-Inclusive Package
Popular for weddings, music videos, and Kickstarter campaigns: one fixed fee covering filming, 2 rounds of revisions, and final delivery.
Monthly Video Retainer
Recurring agreements for corporate brands and creators needing 4–8 short-form social videos (Reels/TikTok) filmed and edited every month.
Videographer Invoice Example
Here is a realistic worked invoice from FrameLine Films for commercial brand video production, camera operator labor, editing, DaVinci color grading, and drone cinematography:
FrameLine Films
1820 Industrial St, Studio 4A, Los Angeles, CA 90021
billing@framelinefilms.example · (310) 555-0144
Invoice #: FLF-2026-042
Payment Terms: Net 14
Vanguard Athletic Apparel
Attn: Marcus Chen, Head of Brand
9400 Wilshire Blvd, Suite 1100, Beverly Hills, CA 90212
Campaign: 'Rise Above' Commercial Campaign
Project Code: FLF-2026-042
| Production & Deliverable Description | Qty | Rate | Amount |
|---|---|---|---|
| Full-Day Commercial Video Production (10 Hours): Dual RED Komodo 6K cinema camera package, professional prime lenses, wireless monitoring, and lighting package | 1 | $1,800.00 | $1,800.00 |
| Director of Photography & Lead Camera Operator Labor: On-set cinematic camera operation, creative direction, and lighting staging (10 hrs @ $95/hr) | 10 hrs | $95.00 | $950.00 |
| Post-Production Narrative Video Editing: Assembly, rough cut, pacing refinement, and final 60s + 30s + 15s commercial cutdowns (16 hrs @ $85/hr) | 16 hrs | $85.00 | $1,360.00 |
| Cinematic Color Grading & Sound Design: DaVinci Resolve color mastering, dialog cleanup, custom Foley audio effects, and commercial music licensing | 1 | $550.00 | $550.00 |
| FAA Part 107 Drone Aerial Cinematography: 4K aerial establishing shots, location sweeping views, and licensed aerial pilot crew surcharge | 1 | $400.00 | $400.00 |
Payment terms: Due within 14 days of invoice date.
Licensing: Full commercial broadcast rights transfer upon final settlement receipt.
Related Creative Billing Tools & Templates
Videographer Invoicing FAQs
What should a videography invoice include?
A complete videographer invoice should itemize production shoot days or hours (camera package, audio rigs, and lighting), director of photography (DP) or crew labor, post-production editing hours, color grading, sound design, commercial music licensing fees, and drone operation fees.
How do videographers typically bill clients?
Videographers primarily bill using day rates (half-day 4–5 hrs, full-day 8–10 hrs) for production filming, paired with flat package fees or hourly rates ($75–$150/hr) for post-production editing. Equipment packages (cameras, lenses, lighting kits) are either bundled or listed as distinct production line items.
How should revisions and raw footage requests be handled?
State clearly in your invoice notes how many revision rounds are included in the editing rate (typically 1–2 rounds). Additional revision passes should be billed at an hourly rate. If the client requests uncompressed raw footage archives, charge an explicit hard drive/archive fee or licensing fee.
When should music licensing and audio design be billed?
Commercial synchronization music licenses (via platforms like Musicbed, Artlist, or Marmoset) should be billed as transparent pass-through line items or bundled into your post-production audio mastering fee to ensure legal broadcast and digital ad compliance.
When do copyright and commercial usage rights transfer?
Include a clear copyright clause in your invoice payment terms specifying that master high-resolution video deliverables and commercial broadcast usage licenses transfer to the client strictly upon receipt of final invoice payment in full.
Ready to Send a Cinematic Videography Invoice?
Customize FrameLine Films' preset with your rates, shoot dates, and camera equipment. Instant vector PDF export with zero registration.