Free Bakery Invoice Template
Bill custom wedding cakes, birthday celebration orders, corporate breakfast pastry boxes, and wholesale catering with a clean, itemized bakery invoice. Customize flavors, quantities, delivery windows, and stand rentals — and download a PDF instantly for free.
What to Include on a Bakery Invoice
Clear invoicing reassures party hosts and corporate coordinators that their delicate orders will arrive on schedule:
Specify the delivery date, exact venue address, room name, on-site contact name, and setup arrival window.
List exact cake dimensions, tier counts, sponge/buttercream flavors, and estimated guest portion servings.
Break down mini desserts, cupcakes, and favor boxes by dozen or unit count so pricing matches order volume.
Itemize temperature-controlled transport, on-site cake stacking, and dessert buffet styling labor.
List tiered pedestals, vintage brass cake stands, and platters alongside return deadline and deposit return policies.
State clear payment deadlines (e.g. balance due 7 days prior to delivery) to eliminate kitchen payment chase.
Common Bakery Pricing Models
Choose the pricing model best suited for your custom order volume:
Per-Serving Cake Pricing
Standard for tiered celebration cakes. Pricing typically ranges from $6.00 to $12.00+ per slice based on design complexity.
Dozen Wholesale Rates
Best for corporate pastry boxes, cookies, croissants, and cupcakes ($36–$52 per dozen) with volume tier discounts.
Delivery & Staging Fee
Flat local delivery fee ($75–$150) plus mileage surcharge for venues beyond your standard 20-mile commercial radius.
Bakery Invoice Example
Here is a realistic worked invoice from Golden Crumb Bakery for an anniversary reception featuring a custom 3-tier cake, artisan cupcakes, French macarons, refrigerated delivery, and display stand rentals:
Golden Crumb Bakery
1422 SE Division St, Portland, OR 97202
orders@goldencrumbbakery.example · (503) 555-0167
Invoice #: GCB-2026-319
Payment Terms: Due 7 Days Prior to Delivery
Eleanor & Thomas Wright
2830 NW Cumberland Rd, Portland, OR 97210
Event: Wright Silver Anniversary Reception
Delivery Venue: Hoyt Arboretum Pavillion
Delivery Date: October 18, 2026 (1:30 PM)
| Baked Good / Service Description | Qty | Rate | Amount |
|---|---|---|---|
| Custom 3-Tier Anniversary Centerpiece Cake: Bourbon vanilla sponge with marionberry compote and Swiss meringue buttercream (Serves 80 guests) | 1 | $520.00 | $520.00 |
| Artisan Gourmet Cupcake Assortment: Salted caramel crunch, dark chocolate hazelnut, and lemon lavender curd (6 dozen @ $44/dozen) | 6 doz | $44.00 | $264.00 |
| Handcrafted French Macaron Guest Favor Boxes: Assorted pistachio, raspberry, and Earl Grey macarons in custom debossed ribbon gift boxes (65 boxes @ $5.50/box) | 65 | $5.50 | $357.50 |
| Refrigerated Van Delivery & On-Site Dessert Display Staging: Temperature-controlled transport, tiered display stand placement, and fresh edible floral garnish styling | 1 | $125.00 | $125.00 |
| Vintage Ceramic Pedestal & Tiered Brass Cake Stand Rental: 3 Display stands (Rental deposit refunded upon return within 72 hours) | 3 | $25.00 | $75.00 |
Payment terms: Full balance due 7 days prior to delivery date.
Allergen Notice: Baked in a certified commercial kitchen handling dairy, gluten, and tree nuts.
Related Invoicing Tools & Guides
Buffet setups, bar packages, and culinary invoicing.
Show Deposit on Invoices →How to deduct booking retainers transparently.
Receipt Generator →Issue instant payment receipts upon pickup or delivery.
Invoice Discount Calculator →Calculate wholesale and early bird order discounts.
Bakery Invoicing FAQs
What should a bakery invoice include?
A complete bakery invoice should list your bakery name and commercial address, customer contact details, event date and delivery time window, itemized baked goods (cake flavors, tier dimensions, pastry quantities), delivery and refrigerated staging fees, display rental deposits, sales tax, and payment terms.
How do bakeries handle custom cake booking deposits?
Most custom bakeries require a non-refundable booking deposit (commonly 25%–50%) upon contract confirmation to reserve the kitchen production slot. The remaining balance is typically due 7 to 14 days prior to delivery to ensure ingredients and specialty decor are secured.
Should delivery and cake staging be billed as separate line items?
Yes. Separating temperature-controlled refrigerated delivery and on-site display staging ensures clients understand logistical costs. On-site cake stacking, floral garnishing, and dessert table arrangement are professional labor services separate from food preparation.
How are cake stand and dessert display rentals handled on invoices?
List cake stands, tiered brass pedestals, and acrylic platters as rental line items. Bakeries often include a refundable security deposit clause in the notes stating that the rental fee will be credited or refunded once items are returned undamaged within 72 hours.
Are bakery products subject to sales tax on invoices?
Sales tax rules vary significantly by state and local jurisdiction. In many regions, packaged grocery bakery items are tax-exempt, whereas custom celebration cakes, heated food, on-site catering, or delivery setup fees are taxable prepared foods. Consult your local tax advisor.
Ready to Send a Delightful Bakery Invoice?
Customize Golden Crumb Bakery's preset with your pastries, cake designs, and delivery fees. Free PDF export across all 6 designer themes.